SpecimenFlow runs vendor outreach from one place, reads every reply and Excel file — no matter how their columns are named — and combines it all into one shared, orderable inventory your whole team can see. No more email threads to chase or spreadsheets to merge by hand.
The whole procurement workflow — the parts that used to live in your inbox and a pile of spreadsheets.
Vendors reply however they like — Excel, CSV, multi-row headers, wild column names. Our AI normalizes every column onto your internal fields.
Every sample is matched to the right request by type and diagnosis. Off-panel samples are flagged for review — never silently guessed.
Select samples across sample types and place a single order. Statuses update instantly and the request moves down the pipeline.
Every specimen request as a card — from prospective through outreach, selection, ordered, shipped and accessioned. Status at a glance.
One outreach can cover many sample types; a blanket PO can span orders. The ordering model is flexible by design — bundle or split.
Shipment manifests parse into expected contents and accession into your LIMS with IDs assigned and a full audit trail retained.
Vendors emailed, a messy spreadsheet reply parsed into attributed samples, and a one-click order — all in one place, in about two minutes.
A unified table across every vendor and study — per-sample rows with patient ID, sample ID, volume and collection date. Filter by disease, toggle to just the samples you've ordered, and get an instant answer to "what have we actually bought for this indication?"
One conversation with a vendor can cover several requests. The reply is parsed into individual samples and auto-attributed — serum to the serum request, FFPE to the FFPE request — with anything off-panel flagged, and per-row controls to reassign or place one order across sample types.
A JIRA-style board of every specimen request across your studies, moving left to right through the procurement lifecycle. Project managers see status across everything at once — no status meetings required.
Define the sample type & criteria.
Email vendors — bundle sample types.
AI turns replies into samples.
Select & place one order.
Manifest parsed to expected contents.
Hand off to LIMS with IDs.
Tell us a little about your procurement workflow and we'll be in touch.
SpecimenFlow parses, attributes, orders and tracks — so your scientists compare samples, not wrestle spreadsheets.
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